Privacy policy

Introduction

Centre for Policing and Security vzw (hereinafter referred to as: CPS) respects your privacy and is committed to protecting your personal data in accordance with the applicable privacy legislation.

The CPS has its registered office at Gouvernementstraat 1, B-9000 Ghent and company number BE 0449.873.429. We are the custodian of the personal data that we collect, as set out in this privacy policy.

This CPS Privacy Policy explains how we collect and use your personal data. Personal data is any information relating to an identified or identifiable natural person; a person who can be identified, directly or indirectly, by a means of identification such as a name, an identification number, location information or one or more specific factors relating to the physical, mental, genetic, mental, economic, cultural or social identity of that natural person.

Acceptance of the Policy

Use of this website is subject to this CPS Privacy Policy. By providing us with personal data, you understand and agree to the collection, processing, international transfer and use of that information as described in this CPS Privacy Policy. Where required by applicable law, we ask for your explicit consent. As this CPS Privacy Policy is subject to change at any time without notice, it is recommended that you consult this Privacy Policy regularly.

Responsible for processing

Nathalie Roegiers is the data controller, responsible for processing all personal data via this website. Responsible for processing means that it determines, in addition to or together with others, the purposes and means of processing personal data.

Categories of personal data collected

We collect personal information in a number of different ways through our normal business activities, both online and offline. For example, when you place orders or purchase products or services, enter into agreements or communicate with us, or visit and use our websites. We also receive personal information from our customers to provide services on their behalf.

The categories of personal information that we may collect and process are:

• Contact information that we may use to communicate with you, such as your name, job title, age and title of contact, username, postal address, telephone numbers, e-mail addresses or other addresses to which we may send your messages, company information and registration information that you provide to us on our website;
• Relationship information that helps us do business with you, such as the nature of products and services that may be of interest to you, contact and product preferences, languages, credit rating, marketing preferences and demographic information;
• Transactional information about how you interact with us, including purchases, requests, customer account information, order and contact information, delivery information, billing and financial information, tax information, transaction and correspondence history, and information about how you use and interact with our websites; and
• Security and compliance data that helps us defend our interests, including information for conflict management, fraud prevention and internal control, as well as information necessary for the security of our buildings and premises, such as imagery.

Purposes of processing

The CPS uses your personal data for the following purposes:

• Improvement of website: maintenance, adaptation and improvement of the website;
• Relationship management: managing our long-term relationship with you, including communicating with you, processing your orders and requests, and providing other services related to your requests

Data exchange

In connection with the purposes described above, it may be necessary for us to share your personal data with third parties, so-called ‘recipients’:

• Third parties: we may engage third parties to provide services or perform functions on our behalf. We may make personal information available to these third parties to perform these services and functions. All processing of such personal data will be carried out on our behalf and in accordance with the original purposes;
• Legal obligations: we may also make personal data relating to individuals available to the public or judicial authorities, law enforcement authorities and agencies, as required by law, including compliance with national security and law enforcement requirements, and including agencies and courts in the countries in which we operate. Where permitted by law, we may also disclose this information to third parties (including legal counsel) as necessary to make, exercise or defend legal claims, to enforce our rights, to protect our property or the rights, property or safety of others, or as necessary to support external audits, compliance and corporate governance functions.

Storage

We cannot keep your personal data longer than necessary for the purposes for which it was collected, or as required by applicable law.

Security

We take appropriate technical, physical and organizational measures reasonably designed to protect personal information against accidental or unlawful destruction or accidental loss, alteration, unauthorized disclosure or access, and against all other unlawful forms of processing. Access to personal data is limited to authorized recipients on a need-to-know basis. We apply a comprehensive information security program that is commensurate with the risks posed by the processing. This program is continually adapted to mitigate operational risks and protect personal information, taking into account industry accepted practices.

Data subject rights

You have the right to ask The CPS for access to your personal data and to correct them or have them deleted, to limit their processing, to oppose their processing, as well as the right to data portability. You may also have the right to lodge a complaint with a supervisory authority:

Data Protection Authority, rue de la Press 35, 1000 Brussels
contact@apd-gba.be

Permission

By providing personal data to us, you understand and agree to the collection, processing, international transfer and use of such personal data as described in this Privacy Policy. Where required by applicable law, we may seek your explicit consent. You can always oppose the use of your personal data for ‘direct marketing’ purposes, or revoke any consent previously given for a specific purpose, free of charge, by clicking on the corresponding links on our website, following the guidelines in an e-mail or contacting the data security officer (see contact).

Cookies

For the smooth operation of our website, we can store small files on your computer, which provide us with useful information (so-called ‘cookies’). You can dispense with the benefits of these cookies by changing the cookie settings of your browser.

The CPS may use one or more of the following cookie types:

• Necessary cookies

Necessary cookies are required for the operation of the website. These cookies are essential for the website to function correctly. They include cookies that remember previous actions (e.g. entered text) when you browse back to a page in the same session. These cookies do not identify you as a person. If you do not accept necessary cookies, this may affect the functioning of the website or parts of it.

• Functional cookies

Functional cookies are used to recognize you when you return to the website, and to remember the choices you have made to allow the CPS to personalize the content of its website for you. The information collected by functional cookies may be personally identifiable information that you have provided to us. If you do not accept functional cookies, this may affect the operation and functionality of the website and its content may be limited.

• Analytical/performance cookies

Analytical/performance cookies enable the CPS to count the number of visitors and to understand how visitors use the site, by providing information on, among other things, the headings visited, the time spent on the site and any problems encountered. In this way, the CPS can improve the operation of the website. Performance cookies do not identify you as a person. All data is collected anonymously.

• Advertising/targeted cookies

Advertising/targeted cookies record your visit to the website, the pages you have visited and the links you have followed. The CPS may use this information to make the website and the advertisements displayed on these sites more relevant to you and your interests. Advertising cookies can be used to display targeted advertising and help the CPS measure the effectiveness of advertising campaigns. The CPS may also share this information with third parties (including advertisers) for this purpose. Most advertising cookies track users via their IP address and may collect personal data.

You can change your browser settings to block cookies or to notify you when you receive a cookie, to delete cookies or to visit our website using your browser’s anonymous settings. Please refer to your browser’s user guide or help page for more information on adjusting or changing your browser settings. If you do not consent to the use of cookies or similar technologies that store information on your device, you must adjust your browser settings to do so. Please note that certain features of our websites may not work properly if you do not accept cookies or these technologies.

We may also use Google Analytics on our website to collect information about your online activity on our website, such as the websites you visit, the links you click and the searches you make on our websites. We may use the information to compile reports and help us improve the website. The cookies collect information in an anonymous form, such as the number of visitors to the website, from where visitors have reached the website and what pages they have visited. The information generated by these cookies and your current IP address is transmitted by your browser to Google, which stores it on servers in the United States and other countries. Google uses this information on our behalf in order to evaluate the use of our website as described above. The IP address stored by Google Analytics will not be associated with any other data held by Google. For more information on the information collected by Google Analytics, please visit http://www.google.com/intl/en/analytics/privacyoverview.html. You can disable these cookies using the appropriate settings in your browser. If you do so, you may not be able to use the full functionality of our websites. You can download and install the Google Analytics Opt-out Browser Add-on here: http://tools.google.com/dlpage/gaoptout. Policy changes.

Updates

The CPS may change this Privacy Policy at any time. Changes will take effect when we have made the amended Policy available on the website. Your continued use of the website after these changes will signify your acceptance of the amended the CPS Privacy Policy.

Contact 

With all comments and questions and for the exercise of the rights of those concerned, we refer to the contact details of the data security officer via:

CPS – E-mail : sec@policingandsecurity.be